Who’s responsible for taxes in this tricky situation?

Who’s responsible for taxes in this tricky situation? The IRS just clarified who’s responsible for filing and issuing Forms W-2 when both an employer and an authorized agent pay workers during the same calendar year. Per a recent memo, the agency said both entities must file the forms for the portion of the year they [...]

October 18th, 2019|W-2s|

Social Security Card changes & other news from SSA: vital info for payroll

Social Security Card changes & other news from SSA: vital info for payroll Details on New form of ID & Employee mismatch errors Social Security cards have been a mainstay in employee verification. But that may change down the line, according to representatives from the SSA at the 2019 American Payroll Association Capital Summit. The [...]

May 23rd, 2019|W-2s|

Finished your W-2s? Be on the lookout for these issues later

Finished your W-2s? Be on the lookout for these issues later SSA scrutiny leading to corrected forms in 2019 Now that the ink’s almost dried on Forms W-2, it’s time for Payroll pros to get ready for any issues that could arise at the last minute and in the coming months. Here’s what you should [...]

February 13th, 2019|W-2s|

More employees underwithheld for 2018, says IRS:

More employees underwithheld for 2018, says IRS: How Payroll can help Over one-fifth of workers may now owe taxes to IRS Underwithholding taxes from employees’ pay is a significant problem, and it’ll likely get worse going forward. According to a report from the U.S. Government Accountability Office (GAO), the percentage of Americans who aren’t withholding [...]

December 20th, 2018|W-2s, W-4s|

Is it taxable? Guidelines for treating certain awards and gifts as income

    Rewarding employees for length of service, holidays   The year’s winding down, which means you’ll be working on W-2s soon. So now’s the time to make sure employees’ taxable income is correct.   It’s especially important for you to keep track of any length-of-service awards or gifts your company may give workers before [...]

October 24th, 2018|W-2s|

Form W-2: Avoid the latest red flag catching SSA’s eye

    Next steps for ensuring name/SSN accuracy   The SSA’s cracking down on certain errors in Form W-2 submissions, and it plans to notify employers about the issues this summer.   Here’s what you need to know.   Mismatch notification   The agency recently started sending letters to employers that submitted at least one [...]

October 23rd, 2018|W-2s|

W-2 fraud detection: How latest proposed changes would affect you

GAO makes recommendations to IRS for Rooting out issues   The IRS has been emphasizing the importance of preventing identity theft and fraud for quite some time now, particularly when it comes to Form W-2.   As a way to prevent fraud, the IRS has made it a priority to verify the info reported on [...]

April 26th, 2018|W-2s|

Form W-2: IRS plans to expand verification code

    Year-end may seem far away right now, but get ready: The IRS has just released the 2018 Form W-2.   Although there aren’t any big changes to the form just yet, there are some developments you should watch for, mostly dealing with the verification code in Box 9.   Authenticating returns   As [...]

April 19th, 2018|2018 tax changes, W-2s|

Latest scams target I-9s, W-2s: How Payroll can keep info safe

Is that really a federal agency contacting you?   Watch out: Several scams are going around that target Payroll pros and the forms you use every day.   And these scammers are more sophisticated than ever before, posing as federal officials and top execs in an attempt to steal confidential info.   New I-9 scheme [...]

January 25th, 2018|Form I-9, Identity Theft, W-2s|

Year-end prep: IRS deadlines for W-2s, other crucial info

What you need to know about forms for 2018   Year-end is fast approaching, which – as you well know – can make life pretty hectic for Payroll pros.   To make a smooth transition into 2018, it’s crucial to stay current with upcoming deadlines for various returns.   Important due dates   In the [...]

December 14th, 2017|W-2s, W2 Requirements|