Time to start reporting EEOC pay data! Next steps for Payroll You’ll need earnings from Box 1 of Forms W-2 Summer might normally be a quieter season in Payroll. But not this year, due to new reporting responsibilities. In preparation for Component 2 of the EEO-1 Report, the EEOC online portal was ready to accept employee pay data on July 15, 2019. By now, all eligible employers should’ve received a postal letter and an email with a user ID that allows them to log in to the portal. What’s required. Since the deadline for the report is Sept. 30, 2019, Payroll needs to work with HR to get this info ready ASAP. Here’s what you’ll need to do to meet the deadline. For starters, employers must pick a pay period between Oct. 1 and Dec 31 as a “workforce snapshot” to report data for both 2017 and 2018. All full-time and part-time workers who were employed during each selected pay period should be included in the report. Employees must be counted by sex, race and ethnicity in one of 10 job categories. Then, workers in each category must be assigned to one of 12 pay bands based on their annual wages. When categorizing employees’ wages, employers must use Box 1 earnings from workers’ Forms W-2 for 2017 and 2018. Even if employees didn’t work for the company for the full year, their annual wages must be reported if they were employed during the selected pay periods. Hours that employees worked also need to be included in the report. Time must be reported collectively for each pay band and job category on a yearly basis, again broken down by race, ethnicity and sex. Next steps Right now, employers can log into the EEOC’s portal and submit pay data manually be entering it into an online form. Full Excel files can also be uploaded if they’re saved in a specific format, though that feature won’t be available until August 2019. If you haven’t already, start looking at your records to which pay period may be the best for reporting this data, and double-check with HR to make sure they have the info need on their end. More info: eeocomp2.norc.org/index