Workforce snapshot now in fourth quarter


Sure, you don’t have to start working on the EEO-1 Report right now – because the deadline has been bumped back – but that, and other recent changes to the report, aren’t necessarily good news.


Typically, the EEO-1 is due by September 30 each year. So you do get a breather in 2017.


Problem is, now that the deadline will be March 31 annually, you’ll have one more responsibility on your to-do list at an already busy time of year.


Plus, the revised report will require more of Payroll, even if the EE)-1 hasn’t demanded much in the past.


Reason: As things now stand, Section D of the revised report will ask for earnings from Box1 of Form W-2.


Businesses with 100 or more employees – as determined by the “workforce snapshot” – must provide this information to the Equal Employment Opportunity Commission (EEOC).


Note: The workforce snapshot is the pay period your company selects in the fourth calendar quarter. That’s a change from the third quarter.


Answering 3 questions


As Payroll knows, whenever there are requirements, questions arise about compliance. For example:


Q1: Should the earnings of every employee who receives a W-2 be included in the tally for the revised EEO-1 Report?


A1: No, only employees who were part of the workforce snapshot.


Q2: If employees who were included in the workforce snapshot are no longer employed by the end of the year, should their earnings be added to the EEO-1Report?


A2: Yes


Q3: If income is earned after the end of the first full pay period in December and the income is paid during the next calendar year should the income be assigned for EE)-1 purposes?


A3: The next calendar year.


Also be advised the future of the revised EEO-1 Report in question. Congress has taken steps to restrict the EEOC’s collection of the new data by restricting funding in the Fiscal Year 2018 budget. We’re keeping tabs on this developing story for you.


More info: tinyurl.comEEO1537